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Dedicated in 1953, Kingwood Center Gardens is a cultural and educational center with special emphasis on ornamental horticulture and gardening. The Kingwood mission is “to create beautiful gardens for enjoyment, education, and inspiration”.

Position:

The Venue Coordinator’s primary duty is to ensure the successful planning and logistics of all weddings and rentals that occur at Kingwood Center Gardens.  This is a full-time, salaried position that reports to the Visitor Services Director. The Venue Coordinator will work with all departments at Kingwood Center Gardens, select vendors, and our premiere catering team.   

Responsibilities:

  • Provide outstanding customer service to our guests and clients, prompt response time to emails and phone calls / inquires, as well as possessing excellent interpersonal skills
  • Attend weekly Visitor Services meetings and hold weekly event logistics meetings and email communication with Kingwood staff to assure all rental needs are met
  • Hire, train, and supervise the Kingwood Event Assistant and set-up crew
  • Communicate professionally and thoroughly with rental clients from the point of inquiry through follow-up procedures (inquiry, correspondence, tours, contracts, payments, planning, vendor communications, diagramming, rehearsals, managing security deposits, thank yous)
  • Manage and oversee rentals the day they occur, including welcoming guests, directing event set-up, communicating with staff, organizing vendors, managing tear-down, and creative problem-solving.
  • Issue invoices/collect payments and create comprehensive budget/income reporting to directors as needed
  • Work alongside Kingwood’s premier caterer’s on-site representative to ensure rental needs are well planned and communicated
  • Plan and implement strategies for increased rental potential
  • All other duties as assigned

Qualifications:

  • Candidates must have strong organizational skills, attention to detail and comfortable working with the public in both organized and informal situations
  • Experience with event planning is required for this position (2-3 years is preferred)
  • Ability to work a flexible schedule, including some evenings and weekends
  • Strong event planning and tracking skills
  • Proficient in Microsoft office Suite as well as ability to learn Blackbaud Altru operations management software
  • Experience with event management software is a plus
  • Prior event or venue sales history is ideal
  • Bachelor’s degree or higher is preferred but not required

Email cover letter and resume to This email address is being protected from spambots. You need JavaScript enabled to view it.